We see the creative sprint behind every launch.
Picture this: campaign timelines shift, copy lands late, and one hero becomes twenty sizes across channels. Sound familiar? if it does, don't worry, we get ya.
A Graphic Design VA keeps production smooth — briefs captured, variants built, exports correct, and libraries tidy — coordinating with marketers and senior designers so the team can focus on concept and craft, not chasing specs and versions.
What a Graphic Designer actually handles
A Graphic Design VA’s job is to deliver consistent, on‑brand production design at pace. In practice, that means:
Production design
& variants
Build out approved concepts into channel sizes (social, ads, web, EDM, print), keep consistency and maintain visual rhythm across a campaign.
Layout
& artworking
Polish your brand materials, tidy hierarchy and typography, prepare print‑ready files with correct bleeds, crops, and colour profiles.
Web
& social graphics
Create hero tiles, banners, thumbnails, story/reel covers, simple animations/GIFs or templates where scoped.
Image edits
& retouch
Background clean‑ups, cut‑outs, colour correction, simple composites, and asset optimisation without degrading quality.
Templates
& brand kits
Maintain Figma/Canva/Adobe libraries, component sets and token naming — build reusable templates the team can drop content into fast.
Is this the right move?
Great fit if...
You want AEST/AEDT overlap for handoffs and same‑day iterations.
You can share brand kits, reference work, and access to creative suites and your licensed fonts.
You’re happy to set guardrails on what the VA can ship vs. what routes to a senior designer.
Not ideal if…
You need brand strategy, original illustration or art direction for shoots.
You need someone to work onsite at all times.
You expect on‑site press checks or vendor negotiations.
How an AI‑equipped Graphic Design VA ramps in 90 days
What typically changes by Week 4
01
Before Day 1 — Pre-training and setup
-
Custom‑train from your brand system (type, colour, grids), file‑naming and export rules, and tone for captions/overlays.
-
Build a size matrix per channel, export presets, and a lightweight prompt kit for voice, alt text, and accessibility checks.
-
Confirm channels (social/ads/web/print), coverage windows, and approval guardrails.
-
You start with a 30‑day production plan and a shortlist of high‑impact templates to approve.
02
Days 1–7 — Orientation + quick wins
-
Stand‑up cadence (daily brief + priorities + calendar sync).
-
Library tidy: component names, styles, and shared assets made findable.
-
First assists: deliver a batch of resizes from approved concepts; fix obvious export/colour issues; package files neatly.
-
Hand‑off hygiene: spec sheets added to briefs to reduce back‑and‑forth.
Outcome: 1–2 quick wins live; export quality and approval flow confirmed.
03
Days 8–30 — Take over the repeatables
-
Own Tier 0–1 production (variants, swaps, decks, thumbnails) during overlap.
-
Consistency locks in: spacing, type scales, and colour usage align across channels.
-
Accelerators: caption/overlay snippets, component tokens, and export checklists.
-
Feedback loop: log recurring spec errors and propose template/library fixes.
By week 4, turnarounds are faster, assets are consistent, and senior designers regain concept hours.
04
Days 31–60 — Systemise and stabilise
-
SLAs and routing rules baked into everyday habits.
-
Weekly snapshot: what shipped, issues caught, quick fixes, and upcoming risks.
-
Document hygiene: versioned templates (social, ads, decks), tidy foldering, and clear naming.
Outcome: fewer reworks, cleaner handovers, clearer patterns to fix upstream.
05
Days 61–90 — Uplift and optimisation
-
Tighter approvals loop — more decisions prepped, fewer parked.
-
Introduce light motion templates where scoped; standardise alt text/contrast checks.
-
Light analytics on cadence (revision counts, common spec misses) and recommendations.
-
Refresh templates/workflows to remove friction and reduce repeats.
By Day 90:
revision churn ↓, missing‑asset delays ↓, export errors ↓, and your creative ships on schedule.
Built for Australian teams
made in the Philippines
Why work with Virtuali
You get a trained design operator who works in your hours, mirrors your brand, and scales with the calendar — while we handle hiring, onboarding, payroll/HR/leave, backup, and First‑90‑Days Fit (replacement at no placement fee).
Start part‑time or full‑time; switch as needed.
Virtuali VA
,000 AUD
10
$
in annual savings
Includes all admin fees. estimated, results may vary
Local EA hire (AU)
,000 AUD
10
$
Estimated yearly cost
When you hire locally. Includes basic salary, other admin costs and benefits like super, leaves, etc. Source: Glassdoor
Cut Design Ops Admin costs by 44%+
(and keep your creative on schedule)
Industries we've worked with
Frequently asked questions
Match in 2–5 biz days
90-day fit guarantee
Shadow Week included
Pay-As-You-Go